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6.4. Add/Maintain Carrier file

This screen is used to display/maintain the Carrier file that is used in the program.  You have basic Maintenance from this screen.  You can Add, Delete, Edit, etc., using the Navigation system displayed at the bottom of the screen.  To add a record, click on the + (plus) sign.  To delete, just click on the - (minus) sign.  It is all very simple and self explanatory.  The fields that are included in this screen are as follows: 

CARRIER'S NAME
This field is used to store the Carrier's Names.  This allows the ease of Entry when it comes to Entering the BOL.

Address Fields:
The address of your Carrier being used.

Phone
Phone number of the carrier.

Fax
Fax number of the carrier. (Currently not used).

SCAC
This is a default value for the Carrier, and will be loaded to the BOL if a value is entered.

Carrier#:
This is a default value for the Carrier, and will be loaded to the BOL if a value is entered.

Email
Email address of carrier. (Currently not used).

Web
Web site address of the carrier. (Currently not used).

Use Pro # Range
Select this check box if this Carrier has given you a range of Pro#'s to use.  This will tell the system to create a Pro# based on the Last Pro# field with 1 being added to the Last Pro# to create the Pro#.  This takes place if selected during the Print routine.  This will only happen on the first print, if you print multiple times, it will not create a new Pro#.

Last Pro #:
This is the tracking number used for the last Pro# generated for this Carrier.

Beg Range
This is the beginning range tracker used in creating Pro#'s for this Carrier 

End Range
This is the Ending range tracker used in creating Pro#'s for this Carrier.

Use MOD7 Pro# Check Digit:
This option will add a MOD7 Check digit to the generated Pro# if using the Pro# generation feature.  This will add the MOD7 check digit to the new Pro# when it is created during the print process and add the new Pro# to the created bill.

Use YRC Pro# Check Digit:
This option will add the Check Digit processing for YRC which uses a specific check digit creation process. This will add the YRC check digit to the new Pro# when it is created during the print process and add the new Pro# to the created bill.

E Tracking Link Button:
By clicking on this option, you will be presented with the Email Tracking Link creation screen.  Here you can define the Email Tracking link to be included with the emails that are sent to the Consignees.

Here is a screen shot of the Email Tracking Link Setup Screen.

All of the following parts of the Tracking Link Creation is defined by the Carrier you are using.  You should check with their I.T. Staff to determine their
actual usage, and if they have this capability via their website.

Tracking Link Part 1:
This field is used to define part one of the tracking link to the Carriers website.  If needed, there are options for up to 5 different parts that will be combined to create the link call for the website of the Carrier.  This will be combined with the PRO# to create the link.  For example, to create the proper link to FedEx Freight, the Tracking Link would be -> http://www.fedex.com/Tracking?&tracknumber_list=
This followed by the Pro#, will be used to generate the link.  This link if used, will be sent to the Consignee via email if selected to do so.

Tracking Link Part 2:
This field is used to define part two of the tracking link to the Carriers website.  This is used in combination with Part 1, Part 2, Part 3, Part 4, Part5, and the Pro# to create the Tracking link to the Carriers website tracking page.

Tracking Link Part 3:
This field is used to define part three of the tracking link to the Carriers website.  This is used in combination with Part 1, Part 2, Part 3, Part 4, Part5, and the Pro# to create the Tracking link to the Carriers website tracking page. 

Tracking Link Part 4:
This field is used to define part four of the tracking link to the Carriers website.  This is used in combination with Part 1, Part 2, Part 3, Part 4, Part5, and the Pro# to create the Tracking link to the Carriers website tracking page.

Tracking Link Part 5:
This field is used to define part five of the tracking link to the Carriers website.  This is used in combination with Part 1, Part 2, Part 3, Part 4, Part5, and the Pro# to create the Tracking link to the Carriers website tracking page.

Position Pro# After Part#:
This selection is used to define where in combination of the Tacking Link Parts where the Pro# is to be placed to create the Tracking Link.

Strip Dashes from Pro#:
This selection is used to define whether or not to Strip any Dashes that reside in the Pro# before creating the Tracking Link.  This would be defined by the Carrier.

Edit Menu
Remove all records in Carrier file. - This option will remove all the current records that reside in the Carrier file.  As you will notice, we have initially loaded the Carrier file with data.  If you prefer to clear the file and add your own, this is a quick way to remove all the records that are loaded into the system.  (This can only be performed if you are the only user logged into the system. - Network Version only) 

Import/Export Data
There is also an option to Import/Export data to/from an outside file.  This option is off the menu and will allow you to import/export data into/from this database file.

Just click on the option to import and follow the instructions.

See the Import/Export area for more information about this feature, along with the different file types that are supported.