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4.3. Send Notifications

After you scan the boxes containing mail, you will select the Send Notifications option which will send out the necessary notifications to all the recipients that are signed up for this service. All others will be skipped. Here is a screen shot of what you see after the send is processed. This can be run from either the scan screen or the main screen.

 

Menu Options:

The main menu on this screen has extra options that you may need to be aware of, and we have described them below.

File:

• Backup/Restore - This option will allow you to Backup or Restore the system data files.
• Scan Incoming Mail - This option will allow you to start Scanning the boxes containing mail.
• Scan Packages - This option will allow you to start Scanning Packages.
• Exit - This option will close the screen and Exit the Program 

Notify:

• Send Mail Notifications  - This option will send out the notifications to your customers.

Reports:

• Active Notification Participant Boxes - This Report will display the Active Notification Participant Boxes setup in the system.
• Boxes By Renewal Date - This Report will display the Boxes by Renewal Date.
• Vacant Boxes - This Report will display the Vacant Boxes available in the System.

Setup:

• Box Maintenance - This option will display the Box Maintenance screen to allow changes and entries in the Box file.
• System Options - This option will display the System Options Screen.
• Advertisements - This option will display the Advertisements file maintenance screen. You can Add, Delete, and Modify default Advertisement entries here.
• Notification Types - This option will display the Notification Types that are available in the system.
• Transactions - This option will display the Transactions screen which will display the past Transactions processed.
• Print Labels - This option will print the list of bar code labels to be affixed to the back of the mail boxes and are used by the scanner to enter the box numbers into the scan process.
• Reset All Internal Screen Settings - This option will clear out all the saved screen settings to revert back to the default settings.

Help:

• Help - This option will display the Help file you are looking at now.
• BoxMinder Home Page - This option will take you to the BoxMinder Home page on the Internet.
• Check for Software Updates - This option will go out to the BoxMinder server and check to see if there are any software updates available to download.
• About - This option will display information about this software such as the Version number and Author.

 Button Options:

• Send - This option will allow you to Send the Scanned boxes notifications to the Customers.
• Mailboxes - This option will allow you to Display/Edit the Mailboxes.
• Close - This option will close the screen and take you back to the originating screen.