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6.5. Add/Maintain Consignee records

To add/edit/delete Consignees in the program, you can select Maintenance, then select Consignee's/Customers. 

This will display the Consignment Maintenance screen.  As listed below.

This screen is used to display/maintain the Consigned to/Customer file that is used in the program.  You have basic Maintenance from this screen.  You can Add, Delete, Edit, etc., using the Navigation system displayed at the bottom of the screen.  To add a record, click on the + (plus) sign.  To delete, just click on the - (minus) sign. It is all very simple and self explanatory.

There is also a Filter Bar at the top of the grid that states - Click here to define a filter.  If you use your mouse to select this Filter Bar, depending on which field position is selected, you can filter out the records in the Consignee file by that filter.  Such as if you click on the Consignee ID field of the filter bar, and key in STAR, it will filter all the records and only show you the records with Star in the Consignee ID.  This goes the same in the other fields too.  Here is a screen shot of this task.

To bring all the records back, just clear the entry.

Below are the fields that are included in this screen and their definitions.

NAME:
This field is used to store the Consigned to/Customers Name.

ADDRESS 1:
This field is used for the Consigned to's Address Line 1 information:

ADDRESS 2:
This field is used for the Consigned to's Address Line 2 information:

ADDRESS 3:
This field is used for the Consigned to's Address Line 3 information:

CONSIGNEE ID:
This field is used as the Customer number, or ID.  

CONTACT:
This is the Contact name for the Consignee/Customer.

PHONE:
This is the Contact Phone number for the Consignee/Customer.  

DEFAULT SPECIAL INSTRUCTIONS:
This field is used to display the Special Instructions that are entered on the main screen.  The entry here will be used on a new BOL if the particular Consignee is selected contains information here.  It has a look up of the Special Instructions file that if pre-loaded, you can select ones already defined.

DEFAULT ROUTE:
This field is used to display the Route Information that is entered on the main screen.  The entry here will be used on a new BOL if the particular Consignee is selected contains information here.

DEFAULT CARRIER:
This is a default value for the Carrier that is used to ship to this Consignee.  The entry here will be used on a new BOL if the particular Consignee is selected contains information here.

PREPAID/COLLECT/3RD PARTY:
This is a default value for the Consignee, and will be loaded to the BOL if Entered.

DEFAULT EMAIL ADDRESS:
This is a default value for the Consignee, and will be loaded to the BOL if Entered - this is used only if you use the email function in this program.

DELIVER TO ADDRESS:
To add Deliver to addresses for the selected Consignee, just click on the Edit Menu option and select Maintain Deliver To file.  This will assign the deliver to addresses to the selected Consignee.